26 Jun 2024
Generative AI, such as ChatGPT or chatbots, is widely accessible and may be of use, or is currently being used, in your workplace. Though use of AI can be informative and efficient, it may also mean that access to AI becomes unregulated.
AI is, to an extent, in its formative years within the workplace, but will presumably expand as technology develops and as specific sectors grow. As such, there are may ways to implement AI into the workplace, for example:
Due to the increase in social media presence in the workplace, it is common for a social media policy to be introduced. Similarly, having a policy on the use of AI in the workplace will be beneficial for both an employer and employee.
It will ensure that employers can manage the risks presented by AI and provide clarity to employees which will, by extension, enhance productivity.
A policy could cover:
As a result of this increased use, the risks associated will inevitably increase too.
In relation to the AI technology itself, there are several risks which an employer should be aware of and consider:
Both employers and employees should be aware that AI may offer inaccurate information as it is trained using publicly available data from the internet. Therefore, it would be advantageous for employers to establish procedures for verifying the accuracy of AI-generated information.
Employees will have a lack of control over the data they have inputted. This clearly will amount to various data protection and commercial risks as sensitive and personal data will become vulnerable. Additionally, some forms of AI have been trained using information on the internet. This will lead to risks of plagiarism, transparency and a number of ethical issues associated with data processing.
As mentioned above, due to how AI has been trained, there is a risk that content produced may entail politically biased or offensive language. As such, there is potential for AI to be discriminatory depending on how it is being used and if the information is being checked externally.
There is also speculation that AI could begin to take over certain job roles and sectors. This impact is therefore another aspect employers need to consider not only in its use in the workplace but also during the recruitment process as it may not always be apparent how AI has assisted applicants with, for example, their CVs.
On the other hand, employees could use AI to their advantage by improving their own productivity.
Our team can advise and assist you in ensuring that your AI policy protects your business as AI continues to evolve.
In addition to this, we can also advise you of any issues arising from the misuse of AI by an employee, striving for the best outcome for your business.
For more information or support, contact our friendly experts today.